This part of ISO establishes the core concepts and principles for the creation, capture and management of records. It sits at the heart of a number of. ISO defines the concepts and principles from which approaches to the creation, capture and management of records are. Information and documentation — Records management — Part 1: General.
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Instruments required for the implementation of a frde management programme Classification system — the development and use of a controlled method of classifying records Controlled vocabulary — for controlled subject access Dispositions — formal documentation concerning what records should be made, what records should be kept sio how long to keep them including pre-determined criteria for disposal of records in a transparent manner Classification scheme — for access rights and restrictions.
Today, there is a greater diversification in both the business processes in which records are used and managed as well as in the role of the people who are tasked with managing them.
Characteristics of a record and a records system Record characteristics To be authoritative, records must prove to be: Instead the standard describes what record systems and controls should achieve without specifying a particular methodology to be used or a particular system the good old EDRMS to be adopted.
Learning is easy when you sign up for any of our introductions to digital curation, which cover all those activities you need to consider when planning and implementing new projects. Information security management systems.
BS ISO Information and documentation. Records management. Concepts and principles
The standard is made up of 2 parts. ISO is considered by many to be more easily understood, as it provides more concrete guidance on the management of records. Accept and continue Learn more about the cookies we use and how to change your settings. This was a sobering thought, given the exponential rate of technological innovation that we are currently experiencing. We intentionally avoided certain things in the revised Standard, in order to best achieve some of the goals we set for ourselves at the start.
This decision was taken in part to ensure that it would not be perceived as only having relevance to recordkeeping professionals working isl particular contexts — records managers, archivists or other — helping us to reach our continuum-thinking aspirations for the document. Greater dree is given to metadata as an important control mechanism for records.
Machine learning, artificial intelligence are utilising massive volumes of data to train themselves to take over work and decision making formerly executed by people and organisations. No particular metadata schema is recommended but it should be authorised and relate to different entities such as records, agents, business etc.
A revision has been long awaited since the first version of this popular standard came out in The proposed parts 2 and 3 are intended as technical reports providing further advice and practical implementation guidance. This was, we felt, the most appropriate approach for work which we know is highly contingent, and also to ensure that opportunities for taking innovative approaches were not constrained.
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It is up isp the information management community to promote the importance of recordkeeping in organisations for compliance, accountability, risk management and greater efficiency. The Standard is not a compliance tool, and contains no auditable requirements.
A series of three books published by the British Standards Institute complement the standard.
Crunch Time: The revised ISO and the future of recordkeeping – Cassie Findlay
Expectations for information security and privacy were also becoming increasingly significant to stakeholders — both within and outside of organizational boundaries. Successful digital curation relies on a robust workflow, which considers the complete lifecycle of a digital resource from inception to disposal or selection for long-term preservation.
Looking to develop your data management and curation skills? It describes the core work that supports the creation and management of records to meet compliance, business and societal requirements, and explains how to deal effectively and accountably with changes to these, over time. Where does recordkeeping fit into this picture? Also available as a preprint at: We decided that rather than additionally specifying a systems design and implementation methodology in the new version, we would leave this to local or industry preferences, and would look at opportunities for other products in the ISO suite of records products to offer extra advice [v].
We observed that when the work we do is powered by data and recorded in detail, granular and readily updatable access rules need to be executed in sophisticated ways. The following information is needed for us to identify you and display your comment.
There is a new version of the international standard for records management (ISO 15489-1:2016)
Metadata for records and its criticality is stressed, and approaches to its design and management in line with existing advice in ISO [iv] are embedded throughout the document, in support of all aspects of making and managing records.
Bearing such observations in mind, we agreed that in developing the Standard, we needed to build a forward —looking document, being careful not to fall into the many traps of paper-based thinking. So in summary, the new version of the international standard for records management has succeeded in making the move into the 154489-1 environment and in showing an appreciation of more diverse business contexts and systems in which digital records need to be managed nowadays.
It also reminds me of the modular approach to managing digital records that was proposed in MoReq Modular requirements for records systems which — rather than focussing on one system — describes a set of core services for ftee records that can be shared by many different systems in a business. Several of us in the Editorial Group also argued strongly for a records continuum-inspired standard, in which the keeping of records is a continuous activity for a variety of reasons and with a variety of users than should be considered outside of constraints of time, place and custody.
BS ISO 15489-1:2016
There are many benefits associated with the development, documentation and adherence to workflow methodologies including the ability to design a system which is effective for all users, the ability to readily 1489-1 with legal, regulatory and standards requirements, asset recognition, and the ability to curate and preserve information over the long-term. Rather, our preference was to develop a normative statement of what the work of keeping records isand leave tests of quality or compliance to local or industry standards-setting bodies.
General outlines a framework for best practice, and is intended as a general briefing document, on the basic principles of managing records, rree all staff and management of an organisation.
Ubiquitous computing power and nearly unlimited storage capacity are available to everyone. In this world, the analytical skills of understanding context and deciding how we want to create records in the first place, or how we make decisions io their management at critical points such as systems migrations, are vital. Notify me of new comments via email.
You may find similar items within these categories by selecting from the choices below:. Curation training Fee training. This is certainly in recognition of the digital nature of the majority of records created in modern businesses. It includes the following principal changes: As we know in Australia, done regularly, the data that this type of appraisal gathers is essential to a properly functioning program for making and managing records — in any environment.